If you are listing a strata property within the Real Estate Board of Greater Vancouver (REBGV) areas, then you’re also responsible for including strata documentation with the listing, otherwise it will be returned as incomplete. The new policy went into effect on April 12, 2021 in response to feedback from members and managing brokers about strata documents either missing, not ordered, or otherwise excluded.

The new policy change reflects rule 6.04 of the Rules of Cooperation, and requires that strata listings being submitted to REBGV for processing must be accompanied by one of the following:

  • Strata documents for the property being listed; or
  • Proof that strata documents for the property being listed have been ordered (i.e. a copy of the ‘Request for Strata Corporation Records and Documents’ form, or equivalent signed and dated request form); or
  • A confirmation email from eStrataHub, or equivalent stating that the documents have been ordered; or
  • A copy of the seller’s written instructions to the listing agent that the agent is not to obtain and/or release some or all of the required strata documents for the property and detailing where the cooperating agents are to obtain those documents (i.e. directly from the seller or directly from the strata corporation, in which case the listing agent must provide to a cooperating agent the seller’s written authority to do so, in accordance with Section 6.04(c)). The REALTOR® Remarks of the listing must include a notation if this option is in effect.

Please note that REBGV will not be posting any of these documents, this new policy serves as a compliance check only. If you have any questions about your strata listings within the REBGV area, feel free to contact them at mls@rebgv.org.

Source: FVREB MLS®